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HR GENERALIST: HRIS, REMUNERATION AND BENEFITS - 337004
HR GENERALIST: HRIS, REMUNERATION AND BENEFITS
Biological / Scientific / Pharmaceutical / Medical Research
Wage / Salary:
R - Market Related - P/M (Per Month)
Tokai, Western Cape
My client in the pharmaceutical industry is looking for an HR Generalist (HRIS; Remuneration and Benefits) to join their team in Cape Town.
APPLICANTS IN THE AREA WILL BE GIVEN PREFERENCE
The successful candidate will be responsible for remuneration and benefits management. The successful incumbent will be responsible for managing the payroll to ensure that employees are paid correctly and that statutory requirements are met, as well as provide remuneration reporting and analyses. In addition, maintaining HR systems and provides generalist support.
Duties & Responsibilities
Duties wil include, but are not limited to, the following:
•Responsible for calculations and processing of payroll information i.e. increases, earnings, deductions, perks tax, allowances, bonuses, BCEA leave, movement of staff (transfers, promotion, resignations, retirements, etc.), administrative procedures and complete documentation regarding movements
•Responsible for calculating and administering short term incentives such as 13th cheques, management bonuses, retention bonuses and other variable pay schemes
•Maintain documentation relating to the Lupin ESOP scheme
•Do final pay run, print reports and payslips and do backups of monthly payruns
•Do reconciliation reports
•Liaise with Finance, auditors and other third parties regarding among other payroll issues, position management and manpower
•Attend to any other payroll related responsibilities as required, including confirmation of employment
Salary review exercise
•Ensure accurate and up to date submissions for salary surveys, including the Deloittes pharmaceutical survey, general survey and top executive survey, along with relevant fringe benefit and other surveys
•Interpret salary survey data and conduct comparisons for individual staff and job families. Provide information in a user-friendly manner to assist with remuneration decisions.
•Assist the HR Executive in preparing for the annual salary review, by collating information, conducting analysis and making internal and external comparisons
•Assist the recruitment process when needed by providing market information along with advice and guidance in this regard
Business planning / budget & headcount process
•Assist the HR Executive in collating spreadsheets and analyses, and in providing support to the business regarding salary and headcount projections for a planning period of up to five years
•Prepares salary analysis reports for managers for management budgets
•Maintain salary budget spreadsheets in this regard, and update same with recent payroll information
•Assists HR Executive with HR & Facilities budget management
Benchmarking and grading
•Assist the HR Executive with regard to internal benchmarking and maintaining the grading system
•Assist the HR Executive with global submissions as it pertains to benchmarking and grading
•Forms part of company REMCO, compiles presentation decks and analysis in consultation with HR Executive and post meeting minutes
•Focus on external market practices and how these affect retention strategies and employee benefits.
•Understand and interpret statutory requirements and how these impact on company benefits (e.g. pension/ provident fund, medical aid, etc.).
•Review benefit structures. Conduct annual evaluation and reviews of benefits for employees and company and provide reports to management. This includes but is not limited to medical aid and provident fund.
•Do administration of Retirement Annuity /Provident Fund (new members, retirement, deaths, status of dependents vs % of benefits allocation) in consultation with current provider. Also administer MANCO meetings
•Administer Medical Aid members deductions, new applications, exits and payment of contributions in consultation with current provider
•Administer Gap Cover members deductions, new applications, exits and payment of contributions in consultation with current provider
•Assist in the implementation and maintenance of the HR databases e.g. travel profile, archive database, employee years of experience etc.
•Maintain and update employee information database
Employee Self Service
•Provide support to staff and managers on the employee self-service application
•Import new users as new employees join
•Import monthly payslips for all company staff
•Import annual IRP’s for all company staff
•Updated leave approver workflow changes as transfers, appointments and resignations occur
•Supports National Talent Acquisition and Development Officer with SAGE systems support for Performance, training and qualifications modules
HR Systems Development
•Key contact for HR systems and interfaces including SAGE People, ESS, Qliksense, Policy Passport, EStudy, SkillsMap etc.
•Create and maintain procedure documentation for new and existing systems processes, for use by HR team and internal users
•Record, update and maintain employee information in the HRIS system (local and global) to ensure data integrity
•Support HR Executive with HR system upgrades and implementation including testing, vendor and employee communication and project management
Policies and Procedures
•In conjunction with the HR Executive, researches and develops policies and procedures which are aligned with prevailing labour laws
•Ensure current polices are up to date and aligned to prevailing labour legislation
•Stays abreast of labour law changes and makes recommendations for changes to policies / introduction of new policies as required
•Provide consultative services to managers and staff regarding policies and procedures, Disciplinary code and problem-solving
•Draws up quarterly employment equity reports
•Compiles and complete an EE return for the Department of Labour every year
•Assists HR Executive with generalist HR activities from time to time
•Assists the HR Executive in drawing up reports, statistics etc. as required
•Assists and implements wellness activities, nationally
Relevant HR degree
Minimum of 5 years payroll processing, reconciliation and reporting experience
Minimum 3 years HR generalist experience
TECHNICAL COMPETENCIES REQUIRED
•SAGE 300 People and Payroll software experience
•MS Suite Advanced (Word, PowerPoint, Excel)
•Excellent understanding of legislation relating to remuneration, employee benefits and relevant taxation e.g. BCEA, UIF etc.
•Advanced compensation modelling experience of at least 3 years
•Advanced numerical ability
•Exposure to employee benefits