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ADMINISTRATION CLERK - 367912
Reference:
367912
Date Posted:
2021-01-19
Job Title:
ADMINISTRATION CLERK
Industry:
Manufacturing / Production / Trade
Type:
Permanent
Wage / Salary:
R - Market Related - P/M (Per Month)
Location:
Cape Town, Western Cape
Country:
South Africa
Closing Date:
2021-03-20
Job Description:
Administration Clerk
Introduction
Our client, an esteemed manufacturing company is seeking an experienced Administration Clerk to ensure the smooth running of all office administration tasks
Description
This role will work to coordinate office activities and operations to secure efficiency and compliance to company policies
OBJECTIVES
Coordinate office activities and operations to secure efficiency and compliance to company policies
Manage phone calls and correspondence (emails, letters, packages, etc)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Assist colleagues whenever necessary
ADMINISTRATION
Mail and packages - responsible for mail collection and distribution of incoming and outgoing mail/packages
Undertake word processing, typing, data entry and photocopying as required
Responsible for ordering supplies
Ensure office areas including the staff room are always clean, tidy and adequately stocked
Maintian customer and supplier database
Maintain meeting room bookings and catering as required
Assist the Operations Superintendent and staff as required
Completing errands and other duties as required from time to time
Follow up on queries, internal and external
Assist with stock control and inventory systems
Collating new vendor applications to be sent to Shared Services
Reconciliation of weekily and monthly purchases
Daily checking of weighbridge tickets
Reconciling debt and credit notes
RECEPTION
Ensure visitors are greeted promptly in a professional and courteous manner
Ensure Visitors Book and attendent registers are accurately maintained
Ensure phone calls are answered with courtesy and are directed to the appropriate persons
Maintain phone systems i.e night switch, answering machine, messages
Ensure reception area in clean, tidy and welcoming
Ensure reception and adjoining areas have easy and safe access
PAYMENTS
Cash and eWallet payments and reconciliation
Monitor cash levels
Signing up eWallet suppliers
Attention to detail paying of customers
Sorting out supplier queries
Capturing of invoices
Takeover from cash handling company
Paying and reconciling petty cash for the branch
OTHER
Any ad hoc work related duties as may be required from time to time
Profile
REQUIRED
Matric with Mathematics (Maths Literacy not accpeted)
DESIREABLE
Minimum of two years experience in a similar role
Diploma in bookkeeping and/or relevant experience
TECHNICAL AND SPECIALIST SKILLS/KNOWLEDGE/EXPERIENCE
Practical experience in reception an customer service
Excellent communication skills with all stakeholders
Attention to details, accurate data entry and reconciliation skills
Ability to effectively set priorities and manage time
Maintain high level confidentitality
Computer literate in MS Office Suite
