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PAYROLL CONTROLLER - 315884
Human Resources / Recruitment / Labour Brokers
Wage / Salary:
R - Market Related - P/M (Per Month)
Cape Town, Western Cape
Main purpose of the role:
The primary purpose of the Payroll Controller role will be to manage and administer the payroll function from end-to-end. Key tasks of the Payroll Controller will be to gather and reconcile payroll data, process payroll and resolve payroll queries, as well as providing related reports to stakeholders. The Payroll Controller will also be responsible for data capturing of all new hires, updating and maintaining the payroll system, employee records and files, and processing terminations. Managing the Attendance and Leave system and process is an integral part of the Payroll Controller function. Completing legislated documents and ensuring Payroll related Statutory Submissions are accurately and correctly submitted will form an essential part of the Payroll Controller function.
The primary tasks, functions and deliverables of the role include, but are not limited to:
Prepare and manage payroll processes of employees.
Process all salary input on the system.
Gather and collate all payroll related data.
Calculate salaries, deductions and allowances for all staff.
Ensure that all overtime and commission amounts are correctly calculated and accounted for in the payroll system.
Perform payroll reconciliations including comprehensively checking of payroll before payment.
Follow up and resolve all payroll related queries.
Process employee loan/advance, garnishee and maintenance orders for all staff (where applicable).
Setting and controlling all Payroll Standard Operating Procedures and internal controls.
Work with the Finance team in reconciling and agreeing the payroll system values to the accounting system general ledger.
Confirmation of employment calls/ certificates of service.
Create, run and distribute all the required payroll reports.
Create, run and distribute all headcount and salaries reports as per stakeholder requirements.
Adhoc reporting, as per stakeholder requirements.
Compile payroll budget in line with stakeholder requirements, and report on individual reasons for variances to budget.
Manage Sage Employee Self Service.
Check and process all leave applications. Ensure leave applications are aligned with policy.
Ensure correct documentation is submitted by the employee.
Administers the Maternity/ Parental Leave process. Compile and complete legislative documentation as required.
Run the leave reports and ensure leave is correctly accrued for.
Monitor and report on leave forfeiture.
Manage, maintain, update payroll related data & employee folders:
Ensure absolute integrity of the payroll system & updating payroll system data: this includes, but not limited to updating all employee information stated on New Starter Forms and contracts of employment/ promotion letters/ department/ Line Manager changes.
Collect and maintain all new starter documents.
Load new employees and ensure all employee data is captured on the payroll system.
Create and maintain employee folders (hardcopy folders and electronic folders).
Employee Termination Process:
Process terminations and perform duties in line with the Termination Standard Operating Procedure (SoP).
Process termination, pay-out correct leave due and do final termination and related administration on payroll.
Complete UIF, related legislated documents and draft certificate of service.
Compile info for monthly EMP201 returns.
Compile report for Bi-annual EMP 501 submissions.
Annual EMP 501 submission.
Annual IRP 5 submissions.
Complete UIF and related legislative documents.
Namibia PAYE, Social Security Commission (SSC) and other submissions.
Perform additional HR admin functions as required.
Skills and Competencies:
The abilities that the individual needs in order to perform this role effectively:
Computer literate, proficient in Microsoft Office.
Advanced Excel skills is essential.
Excellent numeracy skills.
Analytical and strong reconciliation skills.
Ability to work under pressure and meet deadlines.
Work accurately, meticulous and high attention to detail.
Excellent planning, organisational and time management skills.
Good problem solving skills.
Ability to multitask and prioritize.
Enjoy working in a team, but also have the ability to work independently.
Fluent verbal and written English communication skills.
Professional and confident communicator capable of dealing with staff at all levels.
Excellent interpersonal skills.
Education and Experience Requirements:
Matric or NQF equivalent.
Diploma in payroll or related.
5 plus years’ experience in running large payrolls (300 plus employees).
Proficient in Microsoft Office.
Advanced Excel skills essential.
Knowledge of SA Labour Laws.
Knowledge of SARS and Payroll statutory/ tax laws (e.g.: UIF), and legislative requirements is important.
Previous Sage payroll experience is essential.
Experience in working on a Time & Attendance System e.g.: Biometrics.
Previous experience in working in an HR Department.