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EXECUTIVE SECRETARY TO CEO, MENLYN - REF 20368 - 366426
Reference: 366426
Date Posted: 2020-11-12
Job Title: EXECUTIVE SECRETARY TO CEO, MENLYN - REF 20368
Industry: Accounting / Auditing / Banking / Finance / Insurance
Type: Permanent
Wage / Salary: R - Market Related - P/M (Per Month)
Location: Menlyn, Gauteng
Country: South Africa
Closing Date: 2021-01-11
Job Description:
Excellent opportunity for an experienced Executive Secretary to join a reputable company.

Duties & Responsibilities
Duties and responsibilities

Personal Assistant to the CEO

Assist all HOD’s with tasks where needed ad-hoc daily

Host and manage all required meetings for the Board, CEO and HOD’s

Edit documents for the CEO and HOD’s

Manage attendance register of all staff and office day to day staff office etiquette management

Assist with the leave schedule for all staff

Manage logistics calendar for all planned webinars

Upload videos, Q & A content on the website for CPD events

Retrieve and compile a “leads list” for sales team daily

Diary schedule and daily reminders for CEO

Manage the office and contractors/suppliers and the cleaners at the office

Managing all stationary and grocery orders for the office

Boardroom bookings

Book flights, accommodation and car rental when needed for CEO, HODs and members of the board

Keep contact list up to date for all staff members and manage the birthday calendar

Credit card monthly recon

Office management with landlord

Assist with graduation planning

Assisting with company compliance matters with the compliance assistant

Assist with reporting and resolving staff IT issues with IT specialist

Arrange with planning of internal social events (team buildings and monthly get-togethers)

Ad hoc urgent after hour assistance would be required as and when needed

Desired Experience & Qualification
Requirements:

Strictly EE

Experience on Executive level

Small events coordination experience.

Computer literate with Word, Excel, PowerPoint
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