Vacancy available for junior Admin Assistant to a Financial Advisor at an independent advisory firm in Somerset West. They are in need of an admin assistant to help reduce the volume of work currently handled by the admin department.
Desired Experience & Qualification
Qualifications and Requirements:
Grade 12 plus Degree or post matric qualification. (Bachelor's degree in Business, Economics, Finance or a related field will be an advantage).
Own vehicle, transport and driver's license essential.
Must reside in the Somerset West area.
Main duties and responsibilities include:
Secretarial duties - scheduling meetings, general office administration, correspondence with clients and service providers;
Assisting the financial advisor in his job servicing existing clients as well as new clients - handling preparation of all meeting documentation, application forms and follow ups;
Filing, capturing client data, updating spreadsheets and word documents;
Processing of new business - pre-populate documentation, check all proposals and application forms, submission of application forms to service providers / insurance companies;
Follow-up all client transactions, implementation of new business etc;
Drawing statements from service providers and summarising client portfolio information;
Preparation of the necessary presentations, investment summaries and documentation for client review meetings.
Assist with FAIS and FICA compliance and any other compliance requirements
Scan to file all new business documents in client folder General office duties which include but are not limited to filing, scanning, printing, ordering stationary and any other duties which may be associated therewith.
Be telephonically available for client queries, and act as initial point of contact for client queries.
Maintain an appropriate filing and recording system – both hardcopies and electronically.
Ensure that investments and assets under management and the recording thereof are kept up to date and current and send out statements on a monthly basis.
It is essential that the candidate has the ability to multitask and to work under pressure.
Experience, knowledge and skills required:
Fully Bilingual in Afrikaans & English.
Good written and verbal communication skills.
Ability to work under pressure and meet deadlines.
Methodical, detailed and organised work style.
Professional corporate appearance.
Excellent Communication Skills.
Team player and can take initiative.
Proactive with a sense of urgency.
Thorough knowledge of FIC and FAIS legislation would be advantageous.
Must be proficient in MS Excel, Word, Powerpoint.
Must be familiar with Google drive / docs (similar to MS Word & Excel).
Able to multitask in a fast-paced environment.
Good time management skills.