Our client is looking for a Head of Department to manage the full Debtors Invoicing, Debtors (Collection) function, Cashbook, Creditors and payment functions for their Group
The candidate will join a successful, well established business, working with an energetic and fast moving team
Duties & Responsibilities
FUNCTIONS & RESPONSIBILITIES
Management:
Overall management of 3 teams
Cashbooks:
Management of all once off payments
Management of the monthly Recurring payment schedule
Review monthly recurring payment schedule
Management of all bank reconciliations
Allocation of payments
Capturing of deposits/receipts and payments
Daily capturing of receipts
Develop, implement and maintain systems, procedures and policies
All queries are concluded on a daily basis
Perform competency tests for all staff
Perform yearly performance reviews for staff
Daily reporting on all overdue payments
All emails are attended to
Respond to all audit requirements
Debtors:
Day-to-day accounts receivable function
Establish work standards
Management of client queries
Undertake and review account reconciliations
Management of all daily tasks
Management of the debt collecting procedure
Review and submit all overdue clients to management
All late paying clients receive the correct form of communication / letters
Liaising with Legal team to hand over clients
Follow up with the Legal team until the full recovery of the debt
Litigation meetings
Implement and review the various division’s debt recovery processes
Review of internal controls and management systems
Processing of all customer adjustments
Management of the Levy Clearance procedure
Customer refunds
Client statements
Daily reporting to management
Invoicing:
Establish work standards
Management of client queries
Review invoice and rental reconciliations
Ensure all Adjustments are completed and signed off as per procedures
Management of all daily tasks
Management of the invoicing procedure
Review and submit all monthly invoice/ billing recons to management
Reporting to management
Review of internal controls and management systems
Processing of all customer adjustments
Check and review Debit order monthly reconciliations
Management of all changes to the monthly recurring invoicing
Daily reporting to management
Desired Experience & Qualification
REQUIREMENTS
Relevant Accounting qualification
Credit Management Level 3 advantageous
3-5 years’ experience in managing a large team
3-5 years’ experience in a debtors and cashbooks
Accounts payable and accounts receivable processes and bank reconciliations
Solid knowledge of the debtors function, bank reconciliations and payment function
Skills & Attributes:
Computer literate (Google Docs)
Ability to work on Spreadsheets, filtering, calculating, formulas
Communication skills
Proven organizational skills
Able to perform under pressure
Manage and meet deadlines
Ability to manage multiple projects simultaneously
