Duties & Responsibilities
Calendar Management
Daily diary management of appointments, meetings, travel trips etc.
Travelling
Coordinate all arrangements for MD’s sales & travel trips globally, such as:
Calendar management & planning of sales trip, event, trade shows etc.
Meetings set up – liaising with sales Manager when needed for agent requests.
Create itinerary/program for trip and add to daily diary
Request agent lodge statistics from sales manager for meetings.
Passport & Visa requirements
Flight Bookings & changes
Accommodation bookings
Transfers / Car Hire arrangements
Forex request from Financial Manager / bank
Travel Insurance arrange
Marketing Gifts plan, purchase & pack
Create Notebook for sales calls meetings
Trip Itinerary type
Set up Travel File for MD with all of the above information
Keep record of expenses
Other Personal Assistant Duties
Reading, monitoring and responding to e-mails.
Preparing documents for meetings when needed
Filing and typing of documents
Keeping record of slips/claims given by MD and recon with bookkeeper monthly
Vehicle service appointment and monthly tracker logbooks
Marketing
Purchasing & stock management of marketing gifts – Liaise with MD & Sales/marketing manager
Ordering of Business Cards, Fact Sheets, Brochures etc when needed
CRM Databases/Contacts
Daily Birthday e-mails to lodge guests & agents
Keep record of new contacts from Adine to be uploaded to CRM
Request or Download lodge guest contacts monthly to be uploaded to CRM
Office Duties
Switchboard telephone calls
Boardroom
Calendar – organise
Coffee station – make sure all is in order
Company Messenger
Organise tasks & calendar
Desired Experience & Qualification
Advanced oral and written communication skills, fluency in Afrikaans and English essential
Advanced computer skills
Relevant PA experience on Director level is ESSENTIAL
Stable work record
Package & Remuneration
R25 000 p.m. depending on experience and qualifications
