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LEGAL ASSISTANT - 314787
Legal / Litigation / Lawyers
Wage / Salary:
R - Market Related - P/M (Per Month)
Legal Assistant (12 Month Contract)
12 Month Fixed Term Contract for a global FMCG company as a Legal Assistant. The position is responsible for providing a professional administrative support and coordinating function to the Legal Director. In addition, this position conducts legal research, acts as custodian of the Contracts Management System and Company Secretarial Registers as well as reviews legal publications and maintains the Legal Library.
Provide general office administration and support to the Legal Director, including producing documents and presentations, drafting of reports, maintaining filing and record-keeping, and arranging conferencing, events and meetings as directed by the manager.
Requisition and co-ordinate travel arrangements for Legal Director and ensure well-arranged and cost effective travel solutions by supervising travel agents, monitoring cost, collating and disseminating required documentation, issuing or acquiring letters and invitations, arranging VISAs, liaising with global and following up and communicating with all relevant parties.
Appointed pre-approver for TravelWeb site for two company entities.
Budget Management relating to travel.
Manage the Contract Management system, including liaison with key stakeholders, evaluating legal documents and contracts against set criteria and uploading these following vetting and approval by Legal Director as per the policy and procedure. SharePoint platform lega,l create, maintain and update as and when required. Communicate and coordinate changes to proforma template documents, legislation and regulations, workflows on system.
Conduct legal research, including sourcing, analyzing and compiling summaries and highlighting relevant sections / clauses in order to provide the Legal Director with succinct information on diverse legal and commercial topics directed towards providing sound, up-to-date legal advice to the business.
Review a host of Legal Publications, including identifying articles and information relevant to the business, compiling summaries and disseminating selected topics to relevant parties and also updating the Legal Library monthly.
Update Company Register and prepares documentation for Board Meetings and Annual General Meeting.
Drafting resolutions, request proxies - system based, ensure company registers for both entities are kept up to date.
Submit documents to CIPC.
Process PRs and Pos, Framework Orders, travel claims, invoices, IR and GR reports using SAP in keeping with the relevant policies and procedures.Assist with monitoring of Legal expenses and provide monthly feedback to Legal Director, highlighting any matters pending or of particular concern.
Budget management for cost centre. Opex Review report monthly check and compare to budget
To perform any other tasks given by the direct manager.
A Paralegal or Legal Secretary Certificate.
5 years experience in a support role to senior management, preferably in a legal environment or function.