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ADMINISTRATION ASSISTANT - 365356
Administrative / Call Centre / Office Support
Wage / Salary:
R - Market Related - P/M (Per Month)
We are looking for a bubbly and seasoned Administration Assistant to provide efficient administrative support services to the organization.
Matric is essential
A Bachelor’s degree is preferable
5 years’ working experience in a similar role.
Good knowledge of general administrative processes
Good understanding of organizational processes and practices
Strong administration skills
Superior telephone etiquette
Solid communication skills
Good people handling skills
Time management skills
Strong computer literacy especially in MS applications
Coordinate and confirm accountants general and secretariat travel arrangements
Arrange travel in consultation with relevant stakeholders
Handle all related enquiries appropriately
Arrange for meeting requirements (stationery, projectors etc.) during the meetings
Compile meeting minutes, matters arising and distribute as per agreed times
Perform reconciliations with meeting service providers as per necessary requirements
Provide general administration support service
Handle general enquiries appropriately
Managing and monitoring calls, emails, messages and calendar events in a professional and friendly manner.
Coordinate functions such as Annual Staff Party, Suppliers Day, etc.
File administrative information appropriately and timeously
Co-ordinate the use of general facilities such as meeting rooms by management of the booking schedules and evaluation of requests on a priority basis
Manage company facilities and equipment through regular and appropriate interaction with relevant service providers
Provide support service for meetings and conference
Provide general support to all areas of Administration
Provide support in connection with the preparation of documents and presentations
Manage stationery procurement and appropriate distribution
Maintain updated leave registers
Review service providers keeping perspective on the organization’s policies regarding BEE and cost-containment
Coordinate the setting up of new employee’s workstations and the collection of company property from exiting employees
Confirm quorum requirements per the constitution or terms of reference