My client in the electrical industry is looking for a Company Secretary to join their team in Sandton.
APPLICANTS IN THE AREA WILL BE GIVEN PREFERENCE
The main purpose of this position is to ensure efficient administration of the Company, especially with regards to compliance with statutory and regulatory requirements and ensuring that board decisions and resolutions put forward are implemented.
As this position is important to the company, the duties and responsibilities are a mere guideline and there will be an expectation to demonstrate innovation.
Duties & Responsibilities
Duties will include, but are not limited to, the following:
Organise and prepare agendas for Board meetings
Compile board packs for directors at least one week ahead of the meeting
Attend Board meetings and take accurate minutes, in so that the disclosure is placed without any legal liability to the Company and follow-up on matters arising.
Record Keeping in accordance with the Companies Act:
Organize and co-ordinate the distribution, specifically with regards to the delivery, security and retention of such information
Collect documents or other papers required for the meeting within the agreed timeframe
Ensure that all board decisions are implemented
Retain and organize corporate documents as well as records of Certificates of Good Standing; Business Registrations; Compliance paperwork; proxy statements; shareholder correspondence and contracts
Ensure that meeting materials are compliant with respect to Corporate; Legal and the Regulatory conduct of the meeting, both inside and outside the meeting
Compile and maintain corporate governance application checklist
Maintain and control statutory books and registers
Maintain register of approvals and renew Approvals annually
Making directors aware of any law relevant to or affecting the company
Report to the company’s board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the Company Act
Monitor all legislative, regulatory and corporate governance developments that might affect the Company’s operations and inform the directors accordingly.
Ensure that the approval processes stay in line with Company
Maintain and control registers of declarations
Ensure that all records are updated and complied with
Advise the Board of Directors on its goals and duties as well as their roles
Desired Experience & Qualification
NON-NEGOTIABLE REQUIREMENTS: (PLEASE DO NOT APPLY IF YOU DO NOT MEET THESE REQUIREMENTS)
Chartered Secretaries of South Africa (CSSA) or Chartered Institute of Company Secretaries (CIS)
Bachelor’s Degree in Business Administration or LLB Degree / Commercial Law will be advantageous
5 years’ relevant experience post CSSA qualification
10 Years’ experience as Company Secretary required
Extensive knowledge of the Company’s Act and other legislative requirements, including but not limited to:
Access to Information Act