Share this job with your friends, family and co-workers...
THIS JOB ADVERT IS STILL ACTIVE...
PROJECT MANAGEMENT ADMINISTRATOR - 367742
Reference:
367742
Date Posted:
2021-01-13
Job Title:
PROJECT MANAGEMENT ADMINISTRATOR
Industry:
Information Technology / Web Development / Telecommunications
Type:
Fixed Term
Wage / Salary:
R - Market Related - P/M (Per Month)
Location:
Bellville, Gauteng
Country:
South Africa
Closing Date:
2021-03-14
Job Description:
My client based in Cape Town (Northern Suburbs) is currently looking for a Project Management Administrator to join them on an independent contract basis
IT
Tasks
Budget
Assist in managing project / programme budget and costs
Execute monthly cost and projection reporting
Coordinate PPO time capturing
Manage account payments for various vendors
Create and manage Purchase orders for all contractors
Manage Receipt of Goods on Purchase orders before month-end
Resolve budget queries and report to Project / Programme Manager
Prepare reports on projects cost
Communication
Be proficient in MS Teams and related collaboration sites and facilitate virtual meetings
Coordinates project progress reporting using project management methodology
Follow-up on project reports required for monitoring and evaluation of projects
Monitoring project implementation dates and follow-up with stakeholders
Update PPO with weekly progress comments from the different streams
Support
Coordinate project / programme plan
Organize and minute high level project / programme meetings (including virtual meetings)
Resource contracts and maintenance
Coordinate project / programme plan
Maintain project / programme data on PPO and SharePoint
Update of demand/supply for the project / programme on PPO
Accurate reporting according to standards
Hardware/Software orders on SRS system = 5 working day SLA
Coordinate issues, dependencies, and risks across sub-projects
Formalize Change Management process
Ensure proper project completion according to administrative guidelines
Update PSAMC document and follow up on deliverables
Update and manage risks and issues on PPO
Implementation
Ensures the procurement of services for the project
Coordinates the workload of the resources
Ensure the deliverables are tracked and that progress is reported
Facilitates the development of project plans
Facilitates the operations of the various Steering Committees
Governance
Follow Shared Services and SPF processes.
Coordinate execution of the project / programme in accordance with the methodology, governance, and standards.
Completion of templates within guidelines
Competencies
Leading Through Vision and Values
Keeping the Business Change vision and values in mind when embarking on collaborative decision making
Influencing
Makes a strong, positive impression with personal authority
Uses appropriate interpersonal styles and appeals to reason, data, and facts and figures in order to gain acceptance of an idea or plan from internal and external stakeholders
Communication
Expresses ideas and information in individual and group situations, adjusting language to meet the needs and characteristics of the audience
Decision-making
The ability to identify, define, and analyze a problem with a view to committing to the most appropriate course of action after considering relevant facts thoroughly and accurately. This sometimes entails the application of new ideas and concepts
Problem-solving
The ability to assess a situation and implement a workable solution in a timely and effective manner, once alternatives have been generated and assessed in terms of practicality and effectiveness
Building and Maintaining Relationships
Building and maintaining interpersonal relationships with a diverse internal and external group of people to facilitate the accomplishment of work goals
Partnerships
Identifying opportunities and taking action to build relationships between one’s area and other areas, departments, or organizations to help achieve business goals
Customer Service and Building Loyalty
Develops and sustains customer relationships by understanding, anticipation and focusing on their needs and expectation
Being accountable for customer satisfaction
Innovative Thinking
Generates and recognizes imaginative or creative ideas in work related situations
Change Management
Influences others about the changing nature of work
Results Driven
Persevering with an individual task and seeing it through to its conclusion, by demonstrating prompt, sustained goal orientated acting even in the face of obstacles and in this way focuses on improving operation
Information Gathering
Gathers all possible relevant information for problem solving, consults widely, probes facts, and consults other appropriate information resources for different perspectives
Analytical
Critically review documentation and data, seek relevant information, determine the source of a problem, probes for facts, consults and draw conclusions
Technical Professional Skill
Acquiring the appropriate level of technical skill or knowledge in position related areas e.g. Word, Excel, PowerPoint, PPO, e2Financials, SRS and MS Project
Keeping abreast of latest trends in areas of expertise
Agility
Quick reaction to Client’s needs
Quick reaction to Manager’s requests
Easy acceptance of any changes
