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OFFICE MANAGER/ EXECUTIVE ASSISTANT - 314118
OFFICE MANAGER/ EXECUTIVE ASSISTANT
Administrative / Call Centre / Office Support
Wage / Salary:
R - Market Related - P/M (Per Month)
Office Manager/ Executive Assistant -JOHANNESBURG
Must have requirements include:
Tertiary qualification (Secretarial, Project Management or equivalent)
Valid Driver’s License and own transport
A minimum of 5 years’ experience in a similar senior role. Experience working for a JSE listed company at a senior level would be an advantage
Previous experience with company Office Manager / secretarial duties, not necessarily as a qualified Company Secretary
Minute taking experience is a definite requirement
Excellent Excel and PowerPoint skills
Provision of support to the Group Head Office Finance team as well as other Group Executives and Board of Directors as required
Manage travel arrangements (domestic and international)
Manage and co-ordinate diaries for the CEO, CFO and other Exco members
Maintaining the online and paper filing systems and ensuring that the necessary archiving and destruction instructions are done
Ordering of consumable and stationary as required for the Head Office department
Arrange investor/analyst functions in South Africa as required including liaison with investors/analysts when required
Arrange functions as required
Take minutes of meetings as required
Obtain weekly cash balances on all accounts and update shared spreadsheet accordingly
Obtain the weekly JSE share price information and update shared spreadsheet accordingly
Load payments of Creditors and transfers
Manager the banking authorities, ensuring that necessary mandates are updated when staff resign and are appointed
Assist with collation of data for the annual report and annual financial statements
Maintain the company records for all South African companies ensuring that resolutions, minutes, updated CIPC forms, etc. are filed accordingly
Prepare the Board planner for the next calendar year
Assist with the preparation of agendas, meeting packs, etc. and the distribution thereof
Update all group policies as and when required and ensure they are approved by the relevant parties and that update policies are distributed to the necessary parties.
While we would really like to respond to every application, should you not hear back from us within 14 days please consider your application for this particular position unsuccessful.