Our client based in the Southern Suburbs is looking for an Accounts Payable Clerk to take responsibility for processing of payments to ensure timely and accurate bookkeeping
Duties & Responsibilities
The Creditors Clerk is required to have matric with a relevant Accounting Diploma or an adequate amount of experience.
The incumbent must be computer literate and have minimum 3 years practical experience in accounts payable.
Microsoft excel at least intermediate level
Previous working experience on Syspro will be advantageous
Ability to multitask and work within deadlines
Outstanding organizational and time-management abilities
Excellent communication and interpersonal skills
Strong ethics and reliability
Energetic and positive attitude
Match invoices to appropriate purchasing orders.
Ensure creditors vat number is included on invoices.
Ensure correct company name and details.
Ensure that debts are paid in a timely manner.
Use Syspro to capture suppliers’ invoices.
Ensure that the correct supplier is paid the correct amount.
Obtain an original letter from the bank confirming supplier’s bank details before loading a new beneficiary
Complete form to create new suppliers and update changes.
Complete credit applications and forward to head office to review terms and conditions.
Open incoming mail and distribute.
Receipt cash received and deposit.
Process cheque requisitions.
Check security Grn's for stamp and numeric sequence.
Scan proof of payments to suppliers.
Ensure that all documents in filing rooms are in order and easily accessible for audit purposes
Reconciliation of supplier accounts is crucial to the on-going monitoring of documents to be paid.
Ensure accurate allocation of transactions, including account payments, as incorrect allocation could lead to misleading information being provided to management which could then adversely affect decision making.
Receive, reconcile and control production of monthly supplier invoices and reports from the computer system and verifies the status of the accounts.
Establish and maintain sound relationships with suppliers to facilitate the smooth management of the account.
Communicate frequently with staff and suppliers both verbally and in writing on matters relating to accounts payable transactions.
Act as a liaison between departments and suppliers.
Follow up with departments for outstanding orders.
Follow up with suppliers for outstanding invoices.
Resolve all queries
Accurate and timeous processing of invoices in compliance with SARS regulations and in accordance with the company Policy & Procedures