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RECEPTIONIST - 362194
Administrative / Call Centre / Office Support
Wage / Salary:
R - Market Related - P/M (Per Month)
Certificate or Diploma in Administration or Secretarial Studies
Must be Computer Literate (MS Office)
3 - 5 years’ experience in managing a switchboard system
Have the ability to work well as part of a team
Responsible, reliable and diligent work ethic
Self-motivated and proactive
Be organized and have good time management skills
Have excellent written, verbal and interpersonal skills
Assist the Head Office: Office manager with sourcing of quotations for e.g. OHS trainings, equipment, First Aid kits, Fire Blankets etc. as and when required.
Deal with queries from public and customers where applicable or redirect to the
Ensure that the switchboard and fax facilities are monitored and report any malfunctions timeously
Monitor visitor access in collaboration with Security
Complete the training requisition forms and the supporting documents for the OHS trainings.
Ensure the OHS Committee members get their certificates after the trainings.
Create the Purchase Requisitions on the AX Dynamic System.
Send the Purchase Orders to the service providers timeously.
Attend Forums and Committees as and when required
Follow-up on the invoices submitted to Finance for payments.
Making calls on behalf of staff when requested.
Attending to all incoming and outgoing facsimile.
Attending to all walk-in clients/visitors and ensuring that they are timeously
Coordinate the Appointment Letters for the OHS Committee members.
Maintain up to date employees Roll Call.
Provide general administrative support to the Head Office: Office Manager
Prepare correspondence and documents
Receive and sort mail and documents
Manage boardroom bookings
Registering of all incoming mail and oversee delivery of all outgoing mail.
Managing the foyer and reception infrastructure.
Assist the Occupational Health and Safety team in case of emergency by calling nearest Police Station, Fire Brigade, Ambulance Services etc.
Taking minutes and create action lists for the OHS Committee meetings.