Our client is seeking a Personal Assistant to the Managing Director - Broker Distribution Insure
We are looking for a mature individual, good energy, strong communication skills
Excellent in excel, PowerPoint, word.
Desired Experience & Qualification
Diary management: Maintain electronic diary by prioritising. Manage diary with regards to tentative bookings, confirmed bookings and cancellations.
Minutes: Compiling minutes of monthly meetings.
Filing: Own and managing directors.
Correspondence: Compile own and managing directors correspondence.
Telephone calls and e-mails: Screening all telephone calls and e-mails and responding where appropriate.
Meetings: Organise internal and external meetings - arrange venues, catering etc.
Typing: Copy and dictaphone typing.
Travel arrangements: Co-ordinate travel arrangements.
Personal matters: Medical aid claims and queries, errands, subscriptions etc
Visitors: Receive and screen visitors.
General: Powerpoint presentations, collation of management and board packs when required, assist in organising functions in the department, assist in fielding queries and complaints to ensure client satisfaction, ad-hoc projects, re-imbursements, ordering of corporate gifts, maintenance of electronic phone book, assist with audit reports, scheduling COE board meetings etc.
Support: Assist various role-players when required eg administrative assistant.
Duties & Responsibilities
Required Knowledge, Experience and Skills:
Minimum of 5 years secretarial experience at an executive level in an Insurance environment - Broker Distribution
PC literacy essential (Word, Excel and Powerpoint)