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PROJECT ADMINISTRATOR (MAINTENANCE) - 367077
PROJECT ADMINISTRATOR (MAINTENANCE)
Manufacturing / Production / Trade
Wage / Salary:
R - Market Related - P/M (Per Month)
Cape Town, Western Cape
Reporting to the Area Maintenance Manager in Western Cape, this position is required to provide effective support to the WC Maintenance Projects Department.
Duties & Responsibilities
Assist with obtaining and evaluating quotations & prices on technical items / equipment / parts / spares, get approvals and generate purchase orders on the system.
Administration support to ensure that all Preventative maintenance, Predictive vibration analysis, IR Scanning and performance evaluation (i.e. compressors, motors, gearboxes, pumps, machinery and assemblies)
Maintain records of spares / tools & equipment.
Data capturing, maintaining all data on current Asset & Maintenance system (Service Manager) & assist with data for setting up / adding new functions including logsheets.
Produce job cards / Preventative Maintenance schedules & checklist on weekly / monthly basis, capturing & processing the completed job cards / PM schedules & checks and produce the reports indicating progress / status as required.
Assist with reports as required for contract & projects progress meeting preparation & requirements from the database system.
Assist with document deliveries / collection as required.
Provide a continuous efficient and professional office administration i.e. typing, filing, record keeping, etc. to the required standards and contractual / project requirements.
Perform general and other required secretarial and administrative functions which will include store management, stock take and all related tasks.
Desired Experience & Qualification
Tertiary Qualification relevant to administration & management skills required as per above KPA’s.
Understand technical fields & terms relating to maintenance work, parts and spares.
Proven experience in a position involving technical purchasing / procurement, data capturing, job request capturing, processing technical data, job card creation and capturing, orders generation, preventative maintenance schedules printing & capturing.
Office administration and document control including verbal and written communication skills.
High Competence in Microsoft Word, Excel, Project, Access, E-mail, Internet and other relevant Computer software.
Friendly disposition towards clients and customers and fellow workers.
The ability to multi task and work under pressure.
The ability to work over-time / abnormal hours, as & when required.