Project Set Up and Planning Support
• Assist Programme Manager / Project Manager in on-boarding of new project resources ito processes, procedures and tools.
• Facilitate access to relevant drives, printers and SharePoint for new project resources with SharePoint Administrator.
• Plan and schedule all Programme / Project meetings, workshops for relevant project phase.
• Document outcome of all Programme / Project meetings and workshops into relevant templates for review by Programme / Project Manager (scope document, minutes, workshop notes etc.).
Financial Administrative Support
• Ensure complete process of payment of invoices on Oracle Financials.
• Following up on Invoices from Vendors and facilitating required sign offs.
• Logging, tracking and follow up of procurement costs.
• Monthly processing of Journals as required.
• Monthly review of Detailed Account Analysis.
• Monthly review of Planview costs according to allocation of IT resources as agreed by Project Manager.
• Procurement processing (I-Procurement) If required within guidelines.
• Requests for accruals as required.
Programme / Project Administrative Support
• Booking of Travel and Accommodation on TravelLink within guidelines.
• Creation of draft presentations and reports if requested by Programme Manager / Project Manager for review and finalisation.
• General administration - faxes, photocopying, scanning etc.
• Liaise with team members regarding open actions, issues and risks.
• Minute taking & distribution within the agreed SLA.
• Obtain sign off of all required project documentation, forms, etc.
• Organise and maintain Project Documentation on SharePoint for all project phases.
• Drafting and updating project plans as and when required.
• Prince 2
• Ms Outlook
• Ms Excel
• Ms PowerPoint
• MS Project
• Ms Word
• Oracle Financials
• Certificate in Project Administration
• Diploma in Project Administration
• Certificate in Project Management
• Diploma in Project Management
• Other (if yes, please specify e.g. Bcom Degree)
Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.